Tech Bit #21 by Gregg Marshall
Just as I keep my 10,000+ files organized with a structured folder system, I do the same for the emails I keep.
I’ve got a folder for each major client, one for my company, one labeled Family, and one labeled Gregg for personal emails.
I don’t use a lot of sub-folders because they are hard to easily drag emails into.
As a result I tend to have a lot more emails per folder than I would for files. But Outlook has basic search features and I can quickly sort by who sent an email, who received it, when, etc.
At the beginning of each year I use Outlook’s archive function to take the last year’s emails and put them in their own PST file. That keeps the number of emails in any folder to a slightly more manageable number. Plus each PST file is smaller for faster backups.