Record Keeping and Reporting Requirements
is a fundamental aspect of a company’s safety program that there is a published
methodology for employees to report work- related injuries and illnesses. All injuries/illnesses, no matter how slight,
need to be reported in accordance with company policy. Last month’s article discussed the need for
accident investigations to identify and cure the root cause of accidents. Today we are going to focus on the next
step: meeting OSHA’s requirements for
record keeping and reporting.
companies with more than 10 employees are required to maintain records of
employee injuries/illnesses that occur in the workplace. OSHA logs are comprised of three interrelated
forms which are available in Excel format atwww.osha.gov/recordkeeping/RKforms.html.
TheOSHA 301form, entitled the “Injury and
Illness Incident Report,” includes detailed information about the employee, the
injury/illness and initial treatment.
OSHA regulations allow employees or their representative access to the
entire 301 form if it pertains to themselves and the right-hand portion of the
forms pertaining to other employees.
TheOSHA 300log, entitled the “Log of Work-Related
Injuries and Illnesses,” contains a listing of all “reportable”
injuries/illnesses. This includes
work-related injuries/illnesses if they result in the following: death; days away from work; restricted work
or transfer to another job; medical treatment beyond first aid; loss of
consciousness; or diagnosis of a significant injury/illness. According to OSHA regulations, first aid
means the following: using
non-prescription medication at non-prescription strength; administering tetanus
shots; cleaning wounds; using wound coverings; using hot/cold therapy; using
non-rigid means of support; using temporary immobilization devices; drilling a
nail or draining a blister; using eye patches; removing foreign bodies from the
eye using irrigation or a cotton swab; removing splinters or foreign material
by irrigation, tweezers, cotton swabs, etc.; using finger guards; using
massages; or drinking fluids for relief of heat stress.
300 log requires computation of lost work days. The calculation is based upon
the number of calendar days the employee is away from work with the count of
days missed commencing the day after the incident and ending after 180 days
have been counted even if the employee has not returned to work.
entitled the “Summary of Work-Related Injuries and Illnesses” is an annual
summary of the 300 log. It must be signed by a company executive and posted on
the employee bulletin board(s) from February 1 to April 30. The 300A log lists
the number of cases, days away from work and injury/illness types and the
average number of employees and the total number of hours worked.
are required to call OSHA at 800-321-OSHAwithin eight hoursto report a fatality or
work-related injury that results in inpatient hospitalization of three or more
employees. Fatal heart attacks occurring in the work environment must be
to employees that all injuries/illnesses must be reported when they occur,
properly documenting the circumstances surrounding the event, investigating and
curing the root cause of the injury/illness and then recording to meet OSHA
regulations will result in another step on the path to an effective and
compliant safety program, greater productivity, healthy employees working in a
safe environment, fewer workers’ compensation claims and a better bottom
Path to Safety - Step Three
September 1, 2009